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Accounts Payable
Master Files
Vendor files maintain name, address, Federal ID, telephone and account information. Up to nine digits are available to identify
vendors.
Data Entry
Data entry functions allow transactions to be entered and can be easily changed, printed or displayed. Data entry activities in Accounts Payable include vouchers and manual checks. Additional software is available
for Purchase Orders which integrates with voucher data entry and financial reporting. Voucher data entry procedures are integrated with accounts payablecheck writing.
Features include:
- Several options are available for selecting vouchers for payment
- Aged Accounts Payable Listing
- Unpaid Items Listing sorted by vendor name
- Special payment listing for check signer or for Board reporting
- Accounts payable checks containing remittance information
- Accounts payable check register
Accounts payable checks may be sorted by vendor name or code with the stub listing all voucher descriptions and amounts. Also the option to have designated vouchers print on separate checks is available.Checks may be printed in the folowing formats:
7” stub-check, 11”stub-check-stub, 11”
z-fold self mailer and window envelope.
Voucher related Accounts Payable features include:
- Unlimited lines of descriptive information with two lines of description printing on the checkstub
- Unlimited distributions per voucher
- Entry of vendors during voucher data entry
- Payment due dates to release payments
Additional Special Accounts Payable features include:
- Disbursements from single or multiple bank accounts
- Ability to choose all, individual vouchers, by voucher batch range, by due date, or by voucher number range for payment and to make partialpayments
- Automatic posting to outstanding checks listing for bank reconciliation
- Simple procedures to record manual checks and to void and reissue checks
- Year-to-date vendor payment history
- Supplemental Software to print 1099's and to report 1099 information electronically if needed
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Copyright © 2008 GMS Accounting · 10559 Metropolitan Avenue ·
Kensington, MD 20895 · All Rights Reserved