Non-Profit Accounting Software
for Grant and Contract Recipients
The GMS Accounting and Financial Management/Reporting System is not a traditional commercial accounting or government fund accounting package adapted for non-profit use. Our software is designed, from the ground up, to meet the highly specialized requirements of non-profit and public organizations accounting for contracts and grants or by program activity.
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Accounts Payable
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Master Files |
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Accounts Payable
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Data Entry |
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Accounts Payable
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Data Entry Accounts payable checks may be sorted by vendor name or code with the stub listing all voucher descriptions and amounts. Also the option to have designated vouchers print on separate checks is available. Checks may be printed in the folowing formats: 7” stub-check, 11”stub-check-stub, 11” z-fold self mailer and window envelope. |
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Budget Preparations
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Budget Preparations
There are five types of budgets maintained in the GMS system. You may enter, change, print, display or export Program Element and Project budgets. |
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Budget Preparations
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Budget Preparations
There are five types of budgets maintained in the GMS system. You may enter, change, print, display or export Program Element and Project budgets. |
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Budget Preparations
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Budget Preparations
There are five types of budgets maintained in the GMS system. You may enter, change, print, display or export Program Element and Project budgets. |
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Cash Receipts
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Cash Receipts
The GMS Cash Receipts program allows the user to code the revenue |
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General Journal
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General Journal |
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Cost Allocation
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GMS has the best Cost Allocation system on the market today! Because of the variety of ways clients handle cost allocation, GMS software accommodates a vast array of choices. During on-site installation and training many of the issues are sorted out which then provide reports that are most suited to a particular agency's requirements. Once set-up files are completed, month end cost allocation functions are just a quick click of the mouse. |
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General Ledger
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The GMS Accounting and Financial Management/Reporting System offers a flexible accounting structure designed to respond to virtually all management, audit, Board of Directors, and funding source requirements. From transaction entry to financial statements to detailed account ledgers, the GMS General Ledger provides complete audit trails. |
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Timesheet Reporting
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Timesheet Reporting and Labor Distribution
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Financial Reporting
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Financial Reporting
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Payroll
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Personnel Setup The user may set up codes for Deductions, Personnel, Sites, Local Tax, Special Pay, Departments, Positions, Workers Compensation, State Tax, Pay Codes, Leave Type, Garnishment Deductions and Multiple Pay Rates with a few easy key strokes. |
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Payroll
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Employee Entry Employee entry functions allow data to be entered and can be easily changed, printed and displayed.
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Payroll
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Timesheet Entry Data entered from an employee’s timesheet is used to create payroll and to maintain employee leave balances. Each entry will be charged to a program element (activity) within a project or grant listing the number of hours an employee has worked on each task. This timesheet data will produce a variety of labor distribution reports and post salaries to programs and activities. Alerts are given during timesheet entry if leave taken exceeds leave balances. |
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Security
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With this feature you may assign levels of security to each user, or group of users, based on the menu options available. For instance, you may have a program manager that you want to be able to look at budgets and reports but is not able to do any data entry or change the reports in any way. By checking the appropriate boxes within the security menu you will be able to give them read only rights. The financial manager and other finance personnel will probably have most all the boxes checked on this menu as they will be doing the day to day data entry and reporting. A check in the box means that item is accessible. A blank box means access to that item will be denied. |
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Accounts Receivable
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Not all non-profits require billing capability so GMS has built a supplement for those agencies that require functionality to track accounts receivable. The GMS Accounts Receivable supplement includes Customer Maintenance, Drill Down Customer Inquiry Screen, Invoice and Statement Creation, Cash Receipts, Accounts Receivable Analysis and Accounts Receivable History. |
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Accounts Receivable
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Not all non-profits require billing capability so GMS has built a supplement for those agencies that require functionality to track accounts receivable. The GMS Accounts Receivable supplement includes Customer Maintenance, Drill Down Customer Inquiry Screen, Invoice and Statement Creation, Cash Receipts, Accounts Receivable Analysis and Accounts Receivable History. |
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Accounts Receivable
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Not all non-profits require billing capability so GMS has built a supplement for those agencies that require functionality to track accounts receivable. The GMS Accounts Receivable supplement includes Customer Maintenance, Drill Down Customer Inquiry Screen, Invoice and Statement Creation, Cash Receipts, Accounts Receivable Analysis and Accounts Receivable History. |
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Accounts Receivable
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Not all non-profits require billing capability so GMS has built a supplement for those agencies that require functionality to track accounts receivable. The GMS Accounts Receivable supplement includes Customer Maintenance, Drill Down Customer Inquiry Screen, Invoice and Statement Creation, Cash Receipts, Accounts Receivable Analysis and Accounts Receivable History. |
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Purchase Orders
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If you’re looking for a comprehensive system to produce and monitor purchase orders, try the GMS Purchase Order system. Data entry features include entry of optional requisition numbers, default shipping detail, many lines for entering item information as well as completing purchase orders during voucher data entry. When obligating expenses to programs, the system checks for the availability of funds against budget less expenses and other obligations. A financial report including obligation and amount of unobligated funds by line item is available. |
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Purchase Orders
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If you’re looking for a comprehensive system to produce and monitorpurchase orders, try the GMS Purchase Order system. Data entry features include entry of optional requisition numbers, default shipping detail, many lines for entering item information as well as completing purchase orders during voucher data entry. When obligating expenses to programs, the system checks for the availability of funds against budget less expenses and other obligations. A financial report including obligation and amount of unobligated funds by line item is available. |
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Purchase Orders
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If you’re looking for a comprehensive system to produce and monitorpurchase orders, try the GMS Purchase Order system. Data entry features include entry of optional requisition numbers, default shipping detail, many lines for entering item information as well as completing purchase orders during voucher data entry. When obligating expenses to programs, the system checks for the availability of funds against budget less expenses and other obligations. A financial report including obligation and amount of unobligated funds by line item is available. |
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Fixed Assets
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You can organize and keep track of your fixed assets using the GMS Fixed Asset program. Setup files are established for general ledger asset codes, location codes, description codes, funding source codes and depreciation codes. A master file is established for each fixed asset which allows for documenting all pertinent purchase information, designation of setup file codes, funding source participation, depreciation information and recording disposition information. Depreciation is automatically calculated on a straightline basis for those items and the length of time specified in the master file. Reports available include fixed asset and depreciation schedule, an analysis by fund source, location code, description code and general ledger code. |
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Fixed Assets
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You can organize and keep track of your fixed assets using the GMS Fixed Asset program. Setup files are established for general ledger asset codes, location codes, description codes, funding source codes and depreciation codes. A master file is established for each fixed asset which allows for documenting all pertinent purchase information, designation of setup file codes, funding source participation, depreciation information and recording disposition information. Depreciation is automatically calculated on a straightline basis for those items and the length of time specified in the master file. Reports available include fixed asset and depreciation schedule, an analysis by fund source, location code, description code and general ledger code. |
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Fixed Assets
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You can organize and keep track of your fixed assets using the GMS Fixed Asset program. Setup files are established for general ledger asset codes, location codes, description codes, funding source codes and depreciation codes. A master file is established for each fixed asset which allows for documenting all pertinent purchase information, designation of setup file codes, funding source participation, depreciation information and recording disposition information. Depreciation is automatically calculated on a straightline basis for those items and the length of time specified in the master file. Reports available include fixed asset and depreciation schedule, an analysis by fund source, location code, description code and general ledger code. |
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Fixed Assets
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You can organize and keep track of your fixed assets using the GMS Fixed Asset program. Setup files are established for general ledger asset codes, location codes, description codes, funding source codes and depreciation codes. A master file is established for each fixed asset which allows for documenting all pertinent purchase information, designation of setup file codes, funding source participation, depreciation information and recording disposition information. Depreciation is automatically calculated on a straightline basis for those items and the length of time specified in the master file. Reports available include fixed asset and depreciation schedule, an analysis by fund source, location code, description code and general ledger code. |
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Report Writer
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If you have a need to develop specialized reports in addition to the reports produced by the accounting system, this is the module for you. You may develop a report by specifying which fields you want from the many tables that are held within the database. The Report Writer allows you to design the report format and content you desire. |
If you are upgrading or purchasing the GMS Accounting and Financial Management System or GMS-RLSS, you need to make sure your current computers have all of the right specifications or determine if new hardware needs to be purchased.
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Recommended Hardware Requirements:
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Recommended Software Requirements:
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