Accounts Payable
| Sample Accounts Payable Reports |
Master Files
Vendor files maintain name, address, Federal ID, telephone and account information. Up to nine digits are available to identify vendors.
Data Entry
Data entry functions allow transactions to be entered and can be easily changed, printed or displayed. Data entry activities in Accounts Payable include vouchers
and manual checks. Additional software is available for Purchase Orders which integrates with voucher data entry and financial reporting. Voucher data entry
procedures are integrated with accounts payable check writing.
Features include:
Accounts payable checks may be sorted by vendor name or code with the stub listing all voucher descriptions and amounts. Also the option to have designated vouchers
print on separate checks is available. Checks may be printed in the following formats: 7” stub-check, 11”stub-check-stub, 11” z-fold self mailer and window envelope.
Voucher related Accounts Payable features include:
Additional Special Accounts Payable features include:
Vendor files maintain name, address, Federal ID, telephone and account information. Up to nine digits are available to identify vendors.
Data Entry
Data entry functions allow transactions to be entered and can be easily changed, printed or displayed. Data entry activities in Accounts Payable include vouchers
and manual checks. Additional software is available for Purchase Orders which integrates with voucher data entry and financial reporting. Voucher data entry
procedures are integrated with accounts payable check writing.
Features include:
- Several options are available for selecting vouchers for payment
- Aged Accounts Payable Listing
- Unpaid Items Listing sorted by vendor name
- Special payment listing for check signer or for Board reporting
- Accounts payable checks containing remittance information
- Accounts payable check register
Accounts payable checks may be sorted by vendor name or code with the stub listing all voucher descriptions and amounts. Also the option to have designated vouchers
print on separate checks is available. Checks may be printed in the following formats: 7” stub-check, 11”stub-check-stub, 11” z-fold self mailer and window envelope.
Voucher related Accounts Payable features include:
- Unlimited lines of descriptive information with two lines of description printing on the check stub
- Unlimited distributions per voucher
- Entry of vendors during voucher data entry
- Payment due dates to release payments
Additional Special Accounts Payable features include:
- Disbursements from single or multiple bank accounts
- Ability to choose all, individual vouchers, by voucher batch range, by due date, by voucher number range, by Voucher number or by direct deposit for any partial and full payments
- Document attachment is available at the batch or individual document level. Once a document is attached a paperclip image will appear on the bottom of the form. Should you wish to view a document already attached, click on the paper clip. If there is only one document attached, when you click on the paper clip the document will open. If there are multiple documents attached the view document form will appear and you may choose which document you wish to view.
- Automatic posting to outstanding checks listing for bank reconciliation
- Simple procedures to record manual checks and to void and reissue checks
- Year-to-date vendor payment history
- Supplemental Software to print 1099's and to report 1099 information electronically if needed
