I recommend creating a core team of those intimately familiar with the grant application, process, and details of the application and then a support team of those who are supportive of the effort and familiar with the project and application, but are not necessarily needed at all meetings or on all email exchanges and draft reviews.
As you are establishing your grant team, it is key to outline what your expectations are for the role of the grant team and how you would like to most effectively utilize the team' members core competencies and resources.
- Subset team develops a proposed annual proactive plan;
- Subset team meets monthly to go over opportunities that have come up through ongoing research and new open requests for proposals (RFP);
- Full team identifies who is best internal relationship contact for potential new funders;
- Full team approves annual proactive plan;
- Full team meets quarterly to go over updates to proactive grant calendar and plan;
- Editing process of applications begins with subset team; and
- Final editing includes the full grant team.
I'll be explaining on the creation and utilization of the grant team to strengthen your grant seeking efforts in a great one hour live and interactive webinar on October 8th that is being hosted by GMS, Inc. You can see the details about that webinar and register here.