News From GMS - January 2018Current and back issues are provided in Adobe Acrobat format. (Requires the free Adobe Acrobat reader.)
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Martin Luther King Jr. Day
The GMS Offices will be closed on Monday, January 15th in honor of Martin Luther King Jr's birthday.
The offices will reopen on Tuesday, January 16th for normal business hours.
The GMS Offices will be closed on Monday, January 15th in honor of Martin Luther King Jr's birthday.
The offices will reopen on Tuesday, January 16th for normal business hours.
December 2017 Accounting Revisions Released
The latest accounting revisions were released on December 18, 2017. You should have received an email from GMS on December 18th that included instructions for downloading and installing these revisions. It is VERY important that all revisions be installed in a timely manner. It is also important that all staff using the GMS Accounting System read through the List of Changes included under Help within your software (and also available in your Help Manual) to familiarize themselves with the new features or changed items. Some of the more significant changes are listed below.
Please Note:
Payroll
1. Retirement Report
a. A new file format has been created for MA State Board of Retirement.
b. A new file format has been created for AL State Retirement.
2. Quarterly Processing
A new format has been created for Ohio Quarterly Unemployment.
3. W-2s
a. RO Record for W2 e-File has been changed. It will not report HAS in position 34-44.
b. Added box 12 FF for small employer health reimbursement amount. If an employee is qualified, then edit the W2 and enter the amount manually. In the e-File, the position for 12FF is RW 474-484, RT 400-414. The software vendor code is 1690.
Accounts Payable
Vouchers
If you paid a voucher, then voided both the check and the voucher, and then edit the original voucher, the line # associated with the voucher in tblLineItem changed causing the line # in tblAppmts to no longer match. This caused the voucher to not show on the Payment History report. This has been corrected.
Monthly Processing
Financial Reports
In the SQL Server version, the Balance Sheet for a prior month was off by the leave accrued amount.
Accounts Receivable
Customer Setup
The revenue code added to a new customer is now being saved.
Please Note:
- This revision includes changes to W-2 Processing. It is important that you make sure you install this revision before performing the Edit/Prepare W-2s.
Payroll
1. Retirement Report
a. A new file format has been created for MA State Board of Retirement.
b. A new file format has been created for AL State Retirement.
2. Quarterly Processing
A new format has been created for Ohio Quarterly Unemployment.
3. W-2s
a. RO Record for W2 e-File has been changed. It will not report HAS in position 34-44.
b. Added box 12 FF for small employer health reimbursement amount. If an employee is qualified, then edit the W2 and enter the amount manually. In the e-File, the position for 12FF is RW 474-484, RT 400-414. The software vendor code is 1690.
Accounts Payable
Vouchers
If you paid a voucher, then voided both the check and the voucher, and then edit the original voucher, the line # associated with the voucher in tblLineItem changed causing the line # in tblAppmts to no longer match. This caused the voucher to not show on the Payment History report. This has been corrected.
Monthly Processing
Financial Reports
In the SQL Server version, the Balance Sheet for a prior month was off by the leave accrued amount.
Accounts Receivable
Customer Setup
The revenue code added to a new customer is now being saved.
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Payroll Tax Changes
We are still awaiting final payroll tax revision changes. Once we receive these, we will send a new software revision to you. We do not anticipate these having a major effect on your payrolls, so please continue to process them as normal. Watch your email for notification that these payroll tax changes are ready to be downloaded and installed.
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Accounting .net Revisions
On December 29, 2017 a software revision was emailed to those accounting clients that have upgraded to the .net version of software. After installing this revision, you should now be using version 2.3.2.65. This revision included the changes to the 2017 format for the preparation of Federal Form 941. It is very important that this revision be installed before preparing this form.
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RLSS Revision
Thanks to suggestions from Donna Muir, Nancy Kulick, Jane Alsip, Heidi Buchmann, Marie Leisenring, Kimberly Lorensberg, Carol Roberts, Linda Oatney, Taylor Dobson, and Ann Thompson we have made several improvements to the RLSS software. If you did not receive an email with installation instructions for this revision released on December 27 please send an email to service@gmsactg.com.
Tools
Build History
Next Pay Due Date was not automatically completing when you tap enter thru it.
Loan Master Files
Loan Activity
Reports
Aging Report
Payment Status Report
Added Closing Date to the report.
Supplements
#804 RLSS 1098s
Added ability to set up unlimited Agency Bank Accounts. If you set up additional Agency Bank Accounts, you will then need to edit each loan set up for Direct Deposit to specify which bank it
is assigned to. See the Help Manual for additional information.
#833 EDA Reports
Edited the Excel Worksheet to match the new EDA reports and changed the name of this file to EDA2017.
#834 Loan Servicing Worksheets NEW!
This new supplement will create two different Excel spreadsheets. See article on Page 3 of this newsletter for more information.
Tools
Build History
Next Pay Due Date was not automatically completing when you tap enter thru it.
Loan Master Files
- Added fields for Property Address and Property Description to be entered if different than mailing address. Anything entered in these fields will automatically populate boxes 8 and 9 on the RLSS 1098 form. These fields are limited to 39 characters per IRS regulations.
- If prior loan appearing on the screen had Conversations, Red Flag and Activity Alert, when clicking on New, they were not clearing from the screen but they clear when clicking on Save.
- Multiple Borrowers information from a previously displayed loan was not always clearing from the screen when selecting a different loan.
- Corrected Syntax error received when trying to save a new loan with punctuation in the County name, such as St. Mary’s.
Loan Activity
- Added ability to change Loan Status & Status Date from the Loan Activity screen.
- Corrected (E)scrow Payout activity type to automatically advance Next Pay Due Date one payment cycle past Paid Thru Date.
- Last Activity Date in lower left corner was not reflecting the correct date if selecting it from the Loan Activity List View.
- Added “daily” or “amortized”, based upon loan interest assignment, to the lower left corner of Loan Activity screen. This will assist to determine when multiple payments are received if they should be entered as one activity or multiple activities.
Reports
Aging Report
- Added option to sort by payment due date.
- Added option to not include Borrower’s name for confidentiality.
Payment Status Report
Added Closing Date to the report.
Supplements
#804 RLSS 1098s
- Added ability to edit 1098 information.
- Added ability to add additional loans that may have been excluded due to criteria selected when preparing the file.
- If Property Address and/or Property Description is entered in Loan Master, box 7 will automatically be unchecked and the address and/or description will populate boxes 8 and 9.
- You may now edit box 10 to enter number of mortgaged properties.
- Modified 1098 e-File to include the new information listed above.
Added ability to set up unlimited Agency Bank Accounts. If you set up additional Agency Bank Accounts, you will then need to edit each loan set up for Direct Deposit to specify which bank it
is assigned to. See the Help Manual for additional information.
#833 EDA Reports
Edited the Excel Worksheet to match the new EDA reports and changed the name of this file to EDA2017.
#834 Loan Servicing Worksheets NEW!
This new supplement will create two different Excel spreadsheets. See article on Page 3 of this newsletter for more information.
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New RLSS Supplement - Loan Servicing Worksheets
Carol Roberts from Upper Arkansas Area COG in Canon City, CO, contacted us regarding the amount of time it takes for her to create the backup documentation required for reporting to the Colorado Division of Housing. This conversation led to the development of this supplement. Providing most of the backup documentation for this funding source, it should also have many uses for other agencies such as a better method of monitoring loans for your Executive Director or Board of Directors or maybe your funding sources require this type of information too. It’s worth checking out to see if it will be timesaver for you too!
Loan Servicing Worksheets will create two different Excel spreadsheets. To prepare either worksheet, you will first select your Loan Fund(s) and then select the From and To Dates. The From and To Dates selected will be compared with the Activity Dates for each loan from the selected funding source(s). Worksheet #1 includes all Repayments received within the specified timeframe and will list the Loan #, Loan Name, Activity Date, Repayment Amount, and Totals for number of clients and Repayment Amounts. Worksheet #2 will list all loans that are not included in the first worksheet that have Conversations for the selected timeframe. This worksheet will list Loan #, Loan Name, Conversation Date, Conversation and if the loan has a $0 balance that will be noted and will total the number of clients on the report. You may order this new supplement by logging in to the client portal at www.gmsactg.com. Select Products and Services, Supplement Order Form. The cost is: 1-2 Users 3-4 Users 5+ Users Purchase/License $200/$30 $250/$37.50 $310/$46.50 & Warranty 
Do You Need to Stock Up On Office Forms?
GMS is a partner with National Print + Promo to make GMS related forms available to our clients. Should you need checks, multi-purpose forms, RLSS payment coupons or payroll direct deposit stubs, National Print + Promo provides forms which are compatible with your GMS software. For more information click on http://www.gmsactg.com/company/associates.html. A product brochure, pricing information and an email address for placing orders are available on the GMS website. More information about National Print + Promo is available on their website at http://www.gmsactgsupplies.com/store/home.asp.
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New Accounting .net Software is Up and Running!
During the last couple of months, we have installed our new accounting .net software version with several clients. We are excited to see this new chapter beginning! It is an exciting time for us at GMS, as well as users of our software. We are going to be increasing our conversions after W-2 season has settled a bit, and need to get you on the list. February will be full steam ahead!
If your agency would like a specific month to complete the conversion process, please let us know. At the chosen time of conversion, you will be sent an email with instructions for the upgrade process. That email will have detailed instructions on the procedure for installing the new .net version of software and updating your database to be compatible with the new version. There is no charge for this software upgrade! All regional trainings and webinars will now be using the new software so if you would like a view of the new platform keep that in mind. We look forward to working with all of you as we take this leap forward! You may contact us by placing a service call on our website at www.gmsactg.com, sending an email to service@gmsactg.com, or calling 800-933-3501, ext. 1 and leaving a message. Service Orders via Email
As you know, GMS strives to provide the best possible service and support to our clients. To help us manage our service, we record all service calls from clients and our responses in our client tracking system. In order to make sure everything is recorded and nothing is overlooked, please make sure that if you send an email about a service issue it is sent to service@gmsactg.com. This will assure it is logged in properly. Even if you have been working with a particular Service and Support Staff regarding an ongoing issue, please send the email to the above address rather than directly to GMS staff. Feel free to reference in your email that you have been working with a particular person. This will help us provide the best service possible. Thank you.
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Registration for the
2018 GMS Accounting Summit is now open! Please visit our website for full details including this year’s sessions, speakers and schedule. We look forward to welcoming you to the beautiful InterContinental Kansas City at the Plaza! 
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Off-Site Accounting Services Available
GMS offers a wide variety of off-site services for our clients. Two of the more popular ones are year-end assistance and training on a specific feature or procedure in GMS. However, there are also other areas in which we may be of assistance. As you know, bank reconciliations being done timely are critical in order to produce accurate financial reports. Other accounts on the Balance Sheet are not to be taken lightly either. Not having your Accounts Payable Analysis reconciled to your General Ledger or not knowing the detail behind any asset or liability account on your Balance Sheet can have a dramatic impact on your financial reports.
One of the services we offer is to reconcile these accounts for your agency. We know that there can be a variety of reasons that these reconciliations may have gotten behind. Why not let us help you get current with your procedures? We are also available to create some of the more involved Report Writer exercises for you. Don’t wait until your fiscal year ends to request these services.
Should you require off-site assistance in any of these areas, please contact us at service@gmsactg.com to schedule these services.
One of the services we offer is to reconcile these accounts for your agency. We know that there can be a variety of reasons that these reconciliations may have gotten behind. Why not let us help you get current with your procedures? We are also available to create some of the more involved Report Writer exercises for you. Don’t wait until your fiscal year ends to request these services.
Should you require off-site assistance in any of these areas, please contact us at service@gmsactg.com to schedule these services.
GMS Staff assembling hygiene kits.
GMS Gives Back
Each year, during our annual GMS staff meeting, we take time to give back to the community as a part of our Corporate Social Responsibility (CSR) program. This year, we were privileged to partner with Clean the World. As a team, we assembled and donated over 100 hygiene kits to those in need.
