News From GMS - November 2015Current and back issues are provided in Adobe Acrobat format. (Requires the free Adobe Acrobat reader.)
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Tax Form Season is Upon Us
For those of you who have ordered your 2015 tax forms from GMS, we thank you for your order and encourage you to check your order confirmations to ensure that all of the proper forms and services ordered from GMS are correct. The appropriate W2, 1099, 1095B and 1095C procedures will be included in the December 2015 GMS software revisions. Remember, do not run the Edit/Prepare W2 step or the Save/Prepare 1099 step until the December 2015 revisions have been installed. For clients who have requested that GMS print their forms, the normal turn-around time is one week once we have received your database. This service will begin in January 2016. Once you have completed Editing/Preparing W2's and verified that your W2 Proof listing is correct, your database is to be zipped up with a password and an email sent to service@gmsactg.com that your database is ready to upload. We will then send you an email with instructions for submitting your database. Note: It is extremely important that when you are filling out the GMS transmittal form that gets sent to GMS, you are accurate in identifying the password used (if any) to zip the database. If an incorrect or misspelled password is sent to us it can delay the processing and increase the time in which the completed forms will be sent to your office. If you have requested GMS to print 1099 or 1098 forms, you must use Supplement #330 Complete 1099's or Supplement #804 RLSS 1098's to prepare the file you send to GMS. Most orders will be shipped via UPS unless otherwise specified, and the shipping fee will be applied to the total of your tax form order. UPS delivery usually ranges from 3-5 days. The Help Manual also includes all instructions for those clients who have requested that GMS prepare the file for electronic filing to the IRS. The prepared file will be emailed to the contact person you have specified. If you haven’t placed your order yet, it is still not too late to order your tax forms. GMS will accept all tax form orders up until December 1, 2015. Note: Additional charges may be incurred for orders received after December 1st, based on availability. Should you have any questions, please feel free to contact us at service@gmsactg.com or call 800.933.3501 ext 1. Service Policy during GMS Staff Meeting
The GMS annual staff meeting will be held on November 22-23, 2015 in St. Pete Beach, FL, site of our 2016 Summit. In addition to the two meeting days, Tuesday November 24th is a travel day for the majority of the GMS staff. Accordingly, our service hours for that period will be as follows. Monday, November 23rd - We will check for service calls every two hours from 8:30 AM EST – 5:00 PM EST and return ONLY emergency calls on that day. Tuesday, November 24th – Since this is a travel day for most GMS staff, service will be available, however we cannot guarantee a response within 2 hours. There will be no service staff monitoring the Service Chat room on the 23rd or 24th. For emergency calls, you should call the toll free number, send an email, or submit a request for service via our website. If calls can be returned on Wednesday, November 25th or the following week, please help us prioritize our responses and specify so when placing your service call. One item we will be discussing during the staff meeting is our client service procedures, so if you have suggestions or ideas on how we can improve service, please contact any member of the GMS Service Staff. We hope that this two day temporary change in service does not inconvenience your agency. We will resume our normal service hours on Wednesday, November 25th. GMS Service Call Information: Voice Mail: 800.933.3501 ext 1 GMS Website: www.gmsactg.com Email: service@gmsactg.com 
Best wishes, Steve
We at GMS would like to wish Steve Pipenger, longtime Vice President & Chief Financial Officer at the CAP of Greater Dayton Area , an extraordinary and well-deserved retirement. Steve and his wife Mary have attended most of our GMS conferences so many of you probably know them. Steve’s knowledge, input, and friendliness will be greatly missed. We wish you and Mary the best, Steve! New Supplement in Development Stage
GMS is currently in the development stage for a new supplement to meet the electronic filing of Federal Forms 1094 and 1095. The supplement will be available at the time of our December 2015 revisions. The supplement details are as follows: Supplement # 425 – 1094 and 1095 e-file Purchase Price: 1-2 users: $120.00/$40.00 annual license/maintenance 3-4 users: $150.00/$50.00 annual license/maintenance 5+ users: $190.00/$63.00 annual license/maintenance |
Thanksgiving Holiday Schedule The GMS offices will be closed Thursday, November 26th and Friday, November 27th for the Thanksgiving holiday. We will resume normal business hours Monday, November 30th. 
Watch for Next Month's Emails
When we revise our software we send an email notice that the current revisions to the GMS Accounting software are available on our website. It is important that everyone download and install these revisions in a timely manner, but this is especially important in December when the updates for W2’s, 1095B’s, 1095C’s and 1099’s are included. Also included in the revisions will be an updated Help Manual containing instructions for W2s, 1095B’s, 1095C’s and 1099s. If we do not receive the 2015 tax changes in time to include them in the December revisions, a separate email will be sent notifying you when these changes become available. Have you updated your email preferences lately?
In an effort to improve our email communications, we sent out a request in September asking that you manage your settings. If you’ve already updated your email preferences, we thank you and there’s no need to submit them again. If you haven’t yet updated your preferences, please visit our website at: http://www.gmsactg.com/email-communication-sign-up.html You can now select the type of content that you feel is most important to you. 
GMS Summit 2016
Registration will open next month! For clients planning to attend the GMS Summit 2016, June 12 - 17 in St. Pete Beach, Florida, why not come in a day or two early to enjoy the beautiful award winning beach just steps from your room? St. Pete Beach was voted No. 2 on TripAdvisor’s 2015 Traveler’s Choice Awards of the Top U.S. Beaches. It is with great delight that the 2016 Summit will take place at the beautiful Loews Don CeSar Hotel also known as “The Pink Palace”, located right on the beach! With great rates, exceptional service, and excessive amenities, your family might even want to come along. Visit our WEBSITE to check out all of the great amenities offered to you as a GMS Summit Attendee. The reservation link to book your room will be available this month. We will send out a notification as soon as the link has been posted to our website. These rates will be available to you from June 6th - June 21st based on availability. |
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Electronic W2 Filing Requirements to States
Make sure you know what your state requirements are for filing electronic W2 forms. Most states have a requirement that W2s must be reported electronically when you have a certain number of employees to report. In some states, this number is being reduced each year. Be sure to check your current filing requirements and find out if your state accepts the SSA format or requires a special format. All requests for adding special state file formats must be received in our office prior to November 30, 2015. In addition to the states that have electronic filing requirements, for most states the electronic filing method is the recommended procedure. Please make sure you are familiar with your state(s) filing procedures as well as any requirements for local taxing jurisdictions. Supplement #400 W2 Electronic File Reporting, can help you meet your electronic filing needs. In addition to the file that is transmitted to the Social Security Administration, the supplement creates the electronic file for various state submissions that won’t accept the same format as the SSA. As of 2015, states that have special formats, meaning they differ from the standard SSA format, are Alabama, Arkansas, Georgia, Indiana, Kentucky, Maryland, Nebraska, Ohio, Oregon, Pennsylvania, Utah and Vermont. There are also special electronic reporting needs for the cities of Warren and Ravenna, Ohio. Our E-filing supplement will meet all of those needs. Orders for this supplement may be placed via our website at http://www.gmsactg.com/w2-electronic-file-reporting.html The purchase price is: 1-2 users: $120.00/$40.00 annual license/maintenance 3-4 users: $150.00/$50.00 annual license/maintenance 5+ users: $190.00/$63.00 annual license/maintenance |
RLSS Supplement #808 Year-to-Date Activity
At the end of the calendar year, you may want to consider giving your loan recipients their loan activity history for 2015. By doing this, they will be able to see at a glance their payment history for the year and how these payments were distributed to principal, interest, and other fees, plus their declining loan balance. By allowing them to review their history annually, this will help you to catch in a timely manner any payments that were not applied or any errors that may have been made. Supplement #808 Year-to-Date Activity is a great mechanism to use for this. Further, when auditors come to your agency, they are typically auditing a specific period of time. They will most likely ask to see all loan disbursements and repayments that took place during the audit timeframe. This supplement is also an excellent tool to allow you to give this information to them for the specified period of time. This supplement will allow you to specify the beginning and ending date range for which you wish to retrieve the Loan Activity history report. It will compare this date range with the activity dates entered when posting transactions and include only those entries. In addition to specifying the date range, you may select a range of loan numbers, to print in alphabetical or numerical order, and if you wish to see the detail of every transaction for the specified timeframe or if you just want to see the summary of these transactions. You may also select to include only a specified activity type. Additionally, the standard report selections of include all funds, counties, cities, status, loan officer, loan type and borrower type are available for you to further include/exclude loans to meet your needs and/or auditor’s requests. The purchase price is: 1-2 Users $220.00 and $30.00 annual license/maintenance 3-4 Users $250.00 and $37.50 annual license/maintenance 5+ Users $280.00 and $42.00 annual license/maintenance Feel free to contact GMS staff if you have questions. Orders may be placed via our website at www.gmsactg.com or by contacting our Maryland office at 800-933-3501 or emailing service@gmsactg.com. |
Job Opening
Vice President/Chief Financial Officer
Vice President/Chief Financial Officer
The Hinds County Human Resource Agency (HCHRA) is a public, nonprofit community action agency in Jackson, MS. HCHRA is part of a state and national coalition of community action agencies whose goal is to eradicate poverty. For more than 30 years, HCHRA Project Head Start has provided quality child development services for Hinds County pre-school children and their families.
HCHRA is currently seeking to fill this position further described below. Applications can be completed on-line via our web-site at hchra.org or resumes can be sent to: HCHRA, Attn: Personnel Director, 258 Maddox Road, Jackson, MS 39212 or emailed to personnel@hchra.org.
Characteristics of Work
Under the direction of the President and CEO, the Vice President, Head Start and Early Childhood Programs has full responsibility for planning, directing, and administering the Head Start Program. The incumbent is also responsible for providing a system to assure successful program planning, program development, program management, self-evaluation and responsive community relations.
Qualifications
A Master’s Degree in Business Administration, Economics, Education Administration, Early Childhood Education or related field; five years of management and supervisory experience, extensive knowledge of federal, state, and local resources; knowledge of financial practices and budgets; and a humanitarian interest in community activities.
Closing Date: Open Until Filled
(Employment Applications will remain active for six months from the date of application.)
Posted: 07/10/15
HCHRA is currently seeking to fill this position further described below. Applications can be completed on-line via our web-site at hchra.org or resumes can be sent to: HCHRA, Attn: Personnel Director, 258 Maddox Road, Jackson, MS 39212 or emailed to personnel@hchra.org.
Characteristics of Work
Under the direction of the President and CEO, the Vice President, Head Start and Early Childhood Programs has full responsibility for planning, directing, and administering the Head Start Program. The incumbent is also responsible for providing a system to assure successful program planning, program development, program management, self-evaluation and responsive community relations.
Qualifications
A Master’s Degree in Business Administration, Economics, Education Administration, Early Childhood Education or related field; five years of management and supervisory experience, extensive knowledge of federal, state, and local resources; knowledge of financial practices and budgets; and a humanitarian interest in community activities.
Closing Date: Open Until Filled
(Employment Applications will remain active for six months from the date of application.)
Posted: 07/10/15
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Did you guess our featured GMS employee for November?
Sara Drury
Director of Administrative Operations Sara has been with GMS since October of 1987! |
