News From GMS - October 2015
Current and back issues are provided in Adobe Acrobat format. (Requires the free Adobe Acrobat reader.)
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Getting Ready for W2s and Other Year End Tax Forms
Although three months remain before you need to prepare W2s, here are some things you can do now to get ready.
Voiding Payroll Direct Deposits
Voiding a payroll direct deposit is not much different from voiding a payroll check. Before you begin, you will need to know the Payroll # assigned to the payroll in which the direct deposit was created. Good places to locate this are either your Payroll Register or your Payroll Check Register. Once you have obtained this, go to Payroll, Processing, Payroll Adjustments. Click on the Void button. Enter the Employee’s ID number. Check # to be entered is 0 for any direct deposit you void. When you enter the check # of 0, you will then be asked for the Payroll #. After entering the Payroll #, click Ok and all of the fields will be automatically populated with the amounts from the original direct deposit processing but will have a minus sign in front of them. Review the screen and if you concur these are the correct amounts, click on the Save Void button. Repeat these steps for each direct deposit you need to void. After all voids have been processed thru the Payroll Adjustment screen, you may continue with the remainder of the Payroll, Processing screen. When Preparing Payroll, be sure to answer Yes to the question asking if you have any Adjustments. To confirm these voids have been included in the payroll process, review your Payroll Register where you should see these appear as PADJ’s. If you do not intend to reissue these voids, do not forget to also void the timesheet. 
Limited Sponsorship Opportunities
Now Available! St. Pete Beach, Florida June 12 - 17, 2016 Sponsorship applications are now being accepted for the 2016 Summit. “When asked which advertising mediums are most important to meeting your company’s key marketing objectives today? 45 percent said conferences and events.” ~The Economist Magazine’s Global CMO report Please visit our website to learn about the different sponsorship opportunities now available. www.gmsactg.com/2016-summit-sponsorships 
It’s a Tough Job but Someone has to do it!
Donald, our CEO, went to Loews Don CeSar Hotel, site of our 2016 Summit, for a site inspection a few months ago. His wife was with him but it was a working vacation. But wait a minute. Does this picture look like it was taken from underneath a pool umbrella? You, too, can enjoy this view! Start making plans now to attend our Summit June 12-17 in St. Pete Beach, Florida! |
Have You Ordered Your Tax Forms Yet?
Don’t forget to order your W-2, 1095B, 1095C, 1099 and/or 1098 forms no later than October 31, 2015. Orders may be placed at: http://www.gmsactg.com/order-tax-forms.html 
Chief Financial Officer - Job Opening
Bring your skills to this opportunity to provide financial leadership for a leading private non-profit social services agency in Santa Barbara County, CA. As the CFO, you will be responsible for all financial operations of the Agency including accounting, compliance, tax filings, financial reporting, payroll, budgeting, audits, forecasting, internal controls, and treasury activities. Qualified candidates must have a Bachelor’s degree in Accounting, Finance or a related field and a minimum of 7 years of professional ac-counting experience that includes gathering and evaluating financial information and making actionable recommendations to senior leadership. A CPA and/or MBA is preferred. Experience in a senior financial management role, partnering with leadership, resulting in the development and implementation of financial management strategies, is critical. Preferred candidates will have experience managing finance (accounting, budgeting, control, and reporting) for a complex nonprofit with multiple funding sources including government (federal and state) contracts. Become a key contributor to the success of a diverse and dynamic organization! To apply for this challenging opportunity, call 805 964-8857 x116 or go to www.cacsb.com to download an application. Please provide a cover letter that describes your interest in the position and salary requirements. 
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RLSS Supplement #833 EDA Semi-Annual Reporting
September 30 will be the end of another EDA Semi-annual reporting period. To help you report to EDA, we have Supplement #833 EDA Semi-annual Reporting available to create a three page worksheet in the exact same format required for EDA reporting. This easy to use supplement requires you to enter your agency’s contact information and award numbers, select your funding source(s) and period ending date and click on Print. Your reporting worksheet is prepared in a matter of minutes by using information in the RLSS database. Data is moved from the database into a Microsoft Excel template. This data is pulled from the Loan Master file and includes pertinent information related to loan status, job creation/retention, usage of funds, and loan type. The loan’s history is reviewed for disbursement and loan balance figures.
Because an Excel spreadsheet format is used, data can be edited and additional information added prior to reporting to EDA. This is especially important as some information is not tracked within the RLSS program such as number of applications and Capital Utilization.
If you wish to purchase this supplement, the price is:
1-2 Users $300 and $45.00 annual license/maintenance
3-4 Users $350 and $52.50 annual license/maintenance
1-2 Users $410 and $61.50 annual license/maintenance
Feel free to contact GMS staff if you have questions. Orders may be placed via our website at
http://www.gmsactg.com/supplement-order-form.html.
September 30 will be the end of another EDA Semi-annual reporting period. To help you report to EDA, we have Supplement #833 EDA Semi-annual Reporting available to create a three page worksheet in the exact same format required for EDA reporting. This easy to use supplement requires you to enter your agency’s contact information and award numbers, select your funding source(s) and period ending date and click on Print. Your reporting worksheet is prepared in a matter of minutes by using information in the RLSS database. Data is moved from the database into a Microsoft Excel template. This data is pulled from the Loan Master file and includes pertinent information related to loan status, job creation/retention, usage of funds, and loan type. The loan’s history is reviewed for disbursement and loan balance figures.
Because an Excel spreadsheet format is used, data can be edited and additional information added prior to reporting to EDA. This is especially important as some information is not tracked within the RLSS program such as number of applications and Capital Utilization.
If you wish to purchase this supplement, the price is:
1-2 Users $300 and $45.00 annual license/maintenance
3-4 Users $350 and $52.50 annual license/maintenance
1-2 Users $410 and $61.50 annual license/maintenance
Feel free to contact GMS staff if you have questions. Orders may be placed via our website at
http://www.gmsactg.com/supplement-order-form.html.
Job Opening
Vice President/Chief Financial Officer
Vice President/Chief Financial Officer
Community Action Partnership of the Greater Dayton Area seeks a talented Vice President/Chief Financial Officer. This management position is responsible for planning and directing the financial activities of the agency including preparation of financial reports required by government, regulatory agencies, funding sources and governing bodies. This position involves managing cash flow, program budgeting, financial forecasting, supervising audit activities, and overseeing payables, receivables, payroll and other related procedures and controls.
Position requires strong communication skills, demonstrated experience in financial management and accounting, resourcefulness in setting priorities and ability to identify new ways of creating efficiencies. Bachelor’s degree with at least 5 years’ experience including staff supervision required. Prefer CPA, experience with a Community Action Agency and experience using the Grants Management System (GMS) accounting system.
This is an exceptional opportunity to be part of a multi-service, nonprofit organization dedicated to assisting, supporting and empowering the low-income population.
To apply, send letter of interest, resume and completed application form with salary history and requirements to:
Community Action Partnership of the Greater Dayton Area
Attention: President and CEO
719 South Main Street
Dayton, Ohio 45402-2709
E-mail: TimD@cap-dayton.org
Application form may be downloaded from www.cap-dayton.org
Community Action Partnership is an Equal Opportunity/Affirmative Action Employer
A Community Action Agency with programs such as Community Services Block Grant -- Home Weatherization Assistance Program –Home Energy Assistance Program—Tax Credit Programs – Housing Programs and Youth Services in Auglaize, Butler, Darke, Greene, Mercer, Montgomery, Preble and Warren Counties.
Position requires strong communication skills, demonstrated experience in financial management and accounting, resourcefulness in setting priorities and ability to identify new ways of creating efficiencies. Bachelor’s degree with at least 5 years’ experience including staff supervision required. Prefer CPA, experience with a Community Action Agency and experience using the Grants Management System (GMS) accounting system.
This is an exceptional opportunity to be part of a multi-service, nonprofit organization dedicated to assisting, supporting and empowering the low-income population.
To apply, send letter of interest, resume and completed application form with salary history and requirements to:
Community Action Partnership of the Greater Dayton Area
Attention: President and CEO
719 South Main Street
Dayton, Ohio 45402-2709
E-mail: TimD@cap-dayton.org
Application form may be downloaded from www.cap-dayton.org
Community Action Partnership is an Equal Opportunity/Affirmative Action Employer
A Community Action Agency with programs such as Community Services Block Grant -- Home Weatherization Assistance Program –Home Energy Assistance Program—Tax Credit Programs – Housing Programs and Youth Services in Auglaize, Butler, Darke, Greene, Mercer, Montgomery, Preble and Warren Counties.
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