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October 2018
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Volume 30, No. 10
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IMPORTANT!
If your Agency has not updated to .NET GMS Accounting Software
Please read immediately!
If your Agency has not updated to .NET GMS Accounting Software
Please read immediately!
As of September 25, 2018, all GMS Accounting clients should have received emails with links to update their software to the .net version. Hopefully everyone has installed the new .Net software and is up and running!
As you know we have stated that our goal was to have all accounting clients converted to .NET by then end of September 2018. We at GMS have discussed at great length all of the upcoming revisions that will be necessary for the processing of W2s, 1099s, and new tax changes for 941 reports and payroll processing. With the amount of changes required we cannot continue to maintain two different systems at the same time; therefore, we will be making revisions to the .Net software only from now on.
It is imperative that all clients, regardless of whether you are processing payroll in the GMS software, are converted and using the .Net version of accounting software well before the end of the calendar year. Payroll and W2 processing for 2018 can only be completed using the .Net Software.
If you have not received the emails with links to download the .net version of software you need to contact us ASAP so we can make sure you are using our current accounting software.
Thanks for your continued loyalty, and we look forward to serving you in many years to come!
As you know we have stated that our goal was to have all accounting clients converted to .NET by then end of September 2018. We at GMS have discussed at great length all of the upcoming revisions that will be necessary for the processing of W2s, 1099s, and new tax changes for 941 reports and payroll processing. With the amount of changes required we cannot continue to maintain two different systems at the same time; therefore, we will be making revisions to the .Net software only from now on.
It is imperative that all clients, regardless of whether you are processing payroll in the GMS software, are converted and using the .Net version of accounting software well before the end of the calendar year. Payroll and W2 processing for 2018 can only be completed using the .Net Software.
If you have not received the emails with links to download the .net version of software you need to contact us ASAP so we can make sure you are using our current accounting software.
Thanks for your continued loyalty, and we look forward to serving you in many years to come!
2018 RLSS Summit
The 2018 RLSS Summit was held on September 20-21, 2018 in San Antonio, TX. Hosted at a hotel along the famous Riverwalk, the Summit sold out early.
The Summit kicked off with a Wednesday evening reception. Robin Berseth, GMS Events and Technology Director, collected infant and toddler supplies that were donated at the conclusion of the Summit to The Children’s Shelter of San Antonio as part of GMS’s “Give Back to the Community” program.
Thursday morning started with Donald Cassady, President/CEO of GMS, welcoming attendees and announcing the 2019 Summit will be held in May, 2019 in Myrtle Beach, SC. He concluded by drawing winners for two prizes donated by Summit sponsor National Print + Promo. Pat Resiner from South Delta PDD in Greenville, MS selected the blanket and Sandra Machen from Lee-Russel Council of Governments in Opelika, AL won the backpack.
Summit attendees, with a wide range of loan portfolios and RLSS software experience, learned how to better utilize the software and its features from RLSS Director/Service and Support Specialist Marilee Floener. Time was allotted for hands-on data entry into a demo database to reinforce what had been learned.
Friday began with Elisabeth Johnson from Credit Builder’s Alliance (CBA) making a short presentation of the credit reporting services they offer. CBA donated a Google Home Mini which was won by Ruth Matagi-Fa’atili from the Development Bank of American Samoa in Pago Pago, American Samoa.
Friday concluded with the final software training, completion of hands-on practice, and answers to any remaining questions attendees had.
We at GMS wish all RLSS clients could attend the Summits to update their skills, brainstorm with other attendees regarding software additions/improvements and to network with others in similar positions to get new ideas to take back home. We hope you will consider this and join us in 2019!
The Summit kicked off with a Wednesday evening reception. Robin Berseth, GMS Events and Technology Director, collected infant and toddler supplies that were donated at the conclusion of the Summit to The Children’s Shelter of San Antonio as part of GMS’s “Give Back to the Community” program.
Thursday morning started with Donald Cassady, President/CEO of GMS, welcoming attendees and announcing the 2019 Summit will be held in May, 2019 in Myrtle Beach, SC. He concluded by drawing winners for two prizes donated by Summit sponsor National Print + Promo. Pat Resiner from South Delta PDD in Greenville, MS selected the blanket and Sandra Machen from Lee-Russel Council of Governments in Opelika, AL won the backpack.
Summit attendees, with a wide range of loan portfolios and RLSS software experience, learned how to better utilize the software and its features from RLSS Director/Service and Support Specialist Marilee Floener. Time was allotted for hands-on data entry into a demo database to reinforce what had been learned.
Friday began with Elisabeth Johnson from Credit Builder’s Alliance (CBA) making a short presentation of the credit reporting services they offer. CBA donated a Google Home Mini which was won by Ruth Matagi-Fa’atili from the Development Bank of American Samoa in Pago Pago, American Samoa.
Friday concluded with the final software training, completion of hands-on practice, and answers to any remaining questions attendees had.
We at GMS wish all RLSS clients could attend the Summits to update their skills, brainstorm with other attendees regarding software additions/improvements and to network with others in similar positions to get new ideas to take back home. We hope you will consider this and join us in 2019!
Donald Cassady, GMS President/CEO, presenting blanket to Pat Resiner from South Delta PDD in Greenville, MS
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Marilee Floener, GMS RLSS Director/Service and Support Specialist, presenting backpack to Sandra Machen from Lee-Russel Council of Governments in Opelika, AL
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Elisabeth Johnson from Credit Builder's Alliance with Ruth Matagi-Fa’atili from the Development Bank of American Samoa in Pago Pago, American Samoa
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Service Policy during GMS Staff Meeting
The GMS annual staff meeting will be held on October 9 -11, 2018. In addition to the three meeting days, Monday, October 8 and Friday, October 12 will be travel days for the GMS staff. Accordingly, our service hours for these days will be as follows.
On Monday, October 8, service calls will be responded to from 9am – 1pm ET. Tuesday thru Thursday, October 9-11, we will check for service calls every two hours from 9am – 5pm ET. We will be returning ONLY emergency calls this week. No service calls will be returned on Friday, October 12, due to staff will be traveling on this day.
There will be no service staff monitoring the Service Chat room on October 8-12, 2018.
For emergency calls, we strongly encourage you to send an email, or submit a request for service via our website. If calls can be returned the following week, please help us prioritize our responses and specify so when placing your service call.
One item we will be discussing during the staff meeting is our client service procedures, so if you have suggestions or ideas on how we can improve service, please email service@gmsactg.com.
We hope that this temporary change in service does not inconvenience your agency. We will resume our normal service hours on Monday, October 15.
GMS Service Call Information:
Email: service@gmsactg.com
GMS Website: www.gmsactg.com
Voice Mail: 800.933.3501 ext 1
On Monday, October 8, service calls will be responded to from 9am – 1pm ET. Tuesday thru Thursday, October 9-11, we will check for service calls every two hours from 9am – 5pm ET. We will be returning ONLY emergency calls this week. No service calls will be returned on Friday, October 12, due to staff will be traveling on this day.
There will be no service staff monitoring the Service Chat room on October 8-12, 2018.
For emergency calls, we strongly encourage you to send an email, or submit a request for service via our website. If calls can be returned the following week, please help us prioritize our responses and specify so when placing your service call.
One item we will be discussing during the staff meeting is our client service procedures, so if you have suggestions or ideas on how we can improve service, please email service@gmsactg.com.
We hope that this temporary change in service does not inconvenience your agency. We will resume our normal service hours on Monday, October 15.
GMS Service Call Information:
Email: service@gmsactg.com
GMS Website: www.gmsactg.com
Voice Mail: 800.933.3501 ext 1
The Boss Goes Pink
In honor of October being Breast Cancer Awareness month, Donald Cassady, President/CEO of GMS, Inc. has taken an extra step in support of this cause. “There are advances being made in treatments and cures on a regular basis, but we still have a long way to go. My mom who is now a breast cancer survivor and when something like that happens, there is immediately a whole different perspective. The pink in my hair is just one way for me to show my gratitude to those who were responsible for her outcome, and show support to other families who were not so fortunate.”
Have You Ordered Your Tax Forms Yet?
Don't forget to order your W-2, 1095C, 1099 and/or 1098 forms no later than October 31, 2018.
Orders may be placed directly online at www.gmsactg.com/order-tax-forms.
Don't forget to order your W-2, 1095C, 1099 and/or 1098 forms no later than October 31, 2018.
Orders may be placed directly online at www.gmsactg.com/order-tax-forms.
Getting Ready for W2s and Other Year End Tax Forms
Although three months remain before you need to prepare W2s, here are some things you can do now to get ready.
- Make sure that the year-to-date payroll information is correct. Don’t wait until the last payroll of the year is completed to verify this information. A YTD Payroll Control Sheet is an excellent tool to use to verify these amounts, if you maintain one. A sample YTD Payroll Control Sheet can be found on the GMS Website under Client Portal/Downloads & Updates-Sample Data Entry Forms. The sample forms are in an Excel workbook. Look for the YTD PR Ctrl Tab.
- Understand your special W2 requirements particularly for issues such as pension, deferred compensation, dependent care and group life insurance over $50,000. You may need to review the IRS requirements or consult your CPA.
- Be familiar with any appropriate federal, state and local electronic reporting requirements that must be met.
- Review the following links so that you are prepared to report health insurance pursuant to the Affordable Care Act (ACA). Federal forms 1095B and 1095C will need to be filed with the IRS by February 28, 2019 if filing paper forms or by April 1, 2019 if filing electronically. This will be for calendar year 2018 information. We have created tables under Payroll, Annual, 1094/1095 for collecting the information for these forms. These tables do require setups on your part.
http://www.irs.gov/pub/irs-pdf/f1095b.pdf
http://www.irs.gov/pub/irs-pdf/f1095c.pdf
- Order sufficient W2 and Affordable Care Act (ACA) Reporting forms, and should you need or desire to, you can arrange for W2 and/or ACA printing or electronic file preparation with GMS.
- Review the W2 processing section in your Help files. These instructions are located under Payroll/Annual.
REGIONAL TRAININGS
GMS Accounting Users
Cleveland, Ohio - November 15, 2018
GMS Accounting Users
Cleveland, Ohio - November 15, 2018
WEBINARS
GMS Accounting Users
Bank Reconciliation and Other Tools Functions - October 17, 2018
Calendar Year End Preparation - December 5, 2018
GMS Accounting Users
Bank Reconciliation and Other Tools Functions - October 17, 2018
Calendar Year End Preparation - December 5, 2018
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Direct Deposit Phishing Scam
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50% Supplement Discount Expires End of Month!
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On September 18, the FBI issued a warning regarding a phishing scam targeting the online payroll accounts of employees in various industries. While it is unlikely this will happen with your GMS Direct Deposit, you should be aware of this and alert employees also. Following is the link to the FBI warning containing the details:
https://www.ic3.gov/media/2018/180918.aspx Additionally, steps as to how to protect your computer can be found at this link: https://www.fbi.gov/scams-and-safety/on-the-internet |
San Antonio RLSS Summit Attendees – The deadline for ordering supplements and receiving the discount is October 31, 2018. Agencies whose staff attended the RLSS Summit 2018 in San Antonio, TX are entitled to a 50% discount on the purchase of supplements up to the cost of their summit registration fee on all supplements ordered between the time of registering and October 31, 2018.
This is a great way to save $$ on your summit attendance. You can place your orders on the GMS website at www.gmsactg.com/loan-servicing-supplements. |
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GMS Staff Anniversary Sara Drury, Director of Administrative Operations, will be celebrating her 31st Anniversary with GMS on October 21. Thank you for all of the dedicated years, Sara! |
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