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September 2019
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Volume 31, No. 9
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ANA Federation Nonprofit Organization of the Year
GMS Events and Technology Director, Robin Berseth, recently attended the Chicago Nonprofit Conference and had the honor of attending the ANA Federation Nonprofit Organization of the Year Luncheon. All of us at GMS wish to extend a huge congratulations to Feeding America, announced as the winner of the 2019 award. For more than 35 years, Feeding America has responded to the hunger crisis in America by providing food to people in need through a nationwide network of food banks.
Accounting Coding Errors
As grants and contracts pass the end of their contract year, are you finding timesheets, invoices, receipts for revenue, purchase orders, expense reimbursements and accounts receivable are being forwarded to you with expired element coding? Often this expired coding is not noticed until the Monthly Reports are reviewed or maybe the audit is being performed. Our GMS Accounting Software can help you catch these coding errors at the time of data entry, saving research time if caught later.
“Terminate Elements” is available at a relatively low cost. Once a contract year has ended, you simply go to General Ledger/Program Elements and change the element to Terminated status. Should a terminated element be entered in one of the books of entry, you will immediately receive a message that the element has been terminated and ask if you wish to override. If you answer yes, you may proceed to use that element number. If you answer no, opportunity will be given to enter a different element number.
Not only does this supplement allow you to terminate elements, you may also terminate general ledger codes.
Complete operating instructions for Terminate Elements can be found in your Help Manual under General Ledger/GL Supplements. Should you decide to purchase this supplement, please order directly online HERE.
Pricing is as follows:
1-2 Users 3-4 Users 5+ Users
Purchase Price/Annual License/Maint. $100/$15 $125/$18.75 $155/$23.25
“Terminate Elements” is available at a relatively low cost. Once a contract year has ended, you simply go to General Ledger/Program Elements and change the element to Terminated status. Should a terminated element be entered in one of the books of entry, you will immediately receive a message that the element has been terminated and ask if you wish to override. If you answer yes, you may proceed to use that element number. If you answer no, opportunity will be given to enter a different element number.
Not only does this supplement allow you to terminate elements, you may also terminate general ledger codes.
Complete operating instructions for Terminate Elements can be found in your Help Manual under General Ledger/GL Supplements. Should you decide to purchase this supplement, please order directly online HERE.
Pricing is as follows:
1-2 Users 3-4 Users 5+ Users
Purchase Price/Annual License/Maint. $100/$15 $125/$18.75 $155/$23.25
RLSS Direct Deposit
Direct Deposit is the most popular RLSS Supplement this month. If you are not currently using it, you may want to consider it.
RLSS Direct Deposit allows you to create an ACH file to upload to your bank to collect your loan clients’ periodic repayments, thus insuring timely receipt. Once the ACH file has been prepared, you may then select to post these payments directly to each loan by simply clicking a button. This not only saves time by not needing to post to each loan separately, but also reduces the likelihood of data entry errors too!
This supplement contains three tabs.
Tab #1 is used to enter your agency’s banking information. Routing numbers, origination numbers, bank name, etc. are entered along with checking or savings account type. Multiple bank accounts may be entered should you have more than one checking and/or savings account in which repayments should be deposited, i.e., different funding sources may require different bank accounts.
The second tab is where you will enter each loan client’s banking information. It is a good idea to obtain a deposit slip from your clients to ensure correct account numbers. If you have set up multiple agency bank accounts on tab 1, you will also select which agency bank account this withdrawal will be deposited to.
Tab 3 is the processing tab. This is where you will create the ACH file for uploading to your bank(s), post the repayments to the loan accounts having monies withdrawn and print acknowledgement forms if you desire.
Complete operating instructions for Direct Deposit can be found in your Help Manual under Supplements. Should you decide to purchase this supplement, please order directly online HERE.
Pricing is as follows:
1-2 Users 3-4 Users 5+ Users
Purchase Price/Annual License/Maint. $300/$45 $350/$52 $410/$61.50
RLSS Direct Deposit allows you to create an ACH file to upload to your bank to collect your loan clients’ periodic repayments, thus insuring timely receipt. Once the ACH file has been prepared, you may then select to post these payments directly to each loan by simply clicking a button. This not only saves time by not needing to post to each loan separately, but also reduces the likelihood of data entry errors too!
This supplement contains three tabs.
Tab #1 is used to enter your agency’s banking information. Routing numbers, origination numbers, bank name, etc. are entered along with checking or savings account type. Multiple bank accounts may be entered should you have more than one checking and/or savings account in which repayments should be deposited, i.e., different funding sources may require different bank accounts.
The second tab is where you will enter each loan client’s banking information. It is a good idea to obtain a deposit slip from your clients to ensure correct account numbers. If you have set up multiple agency bank accounts on tab 1, you will also select which agency bank account this withdrawal will be deposited to.
Tab 3 is the processing tab. This is where you will create the ACH file for uploading to your bank(s), post the repayments to the loan accounts having monies withdrawn and print acknowledgement forms if you desire.
Complete operating instructions for Direct Deposit can be found in your Help Manual under Supplements. Should you decide to purchase this supplement, please order directly online HERE.
Pricing is as follows:
1-2 Users 3-4 Users 5+ Users
Purchase Price/Annual License/Maint. $300/$45 $350/$52 $410/$61.50
Be sure to connect with GMS on social media!
After you connect let us know and we will give you and your agency a shout out!
After you connect let us know and we will give you and your agency a shout out!
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Let us know you connected HERE
Lelia Hars, Finance Manager at East Central Florida Regional Planning Council in Orlando, FL recently retired.
Julie Bowes is the new Finance Manager.
Linda Goff, Account Clerk for the Community & Economic Development Department for the City of Bangor, ME
retired on July 31.
We wish Lelia and Linda the best as they begin this new chapter in their lives and we’d like to welcome Julie!
Julie Bowes is the new Finance Manager.
Linda Goff, Account Clerk for the Community & Economic Development Department for the City of Bangor, ME
retired on July 31.
We wish Lelia and Linda the best as they begin this new chapter in their lives and we’d like to welcome Julie!
2020 Training Topics
Next month all GMS staff members will meet for our annual planning meeting. One of the items on our agenda will be a discussion on which training topics we will offer to GMS clients during 2020. We would like to hear from you and what training topics you would like to take part in. While we can't guarantee every topic requested is covered, we do try our best to accommodate your needs.
Also keep in mind that we offer Off-site Training Assistance year round. This specialized assistance can be customized for your agency on the topic(s) you need to cover. For more information on Off-site Training, please contact us at: service@gmsactg.com
Also keep in mind that we offer Off-site Training Assistance year round. This specialized assistance can be customized for your agency on the topic(s) you need to cover. For more information on Off-site Training, please contact us at: service@gmsactg.com
GMS ROAD SHOW
REGISTRATION CLOSES ON FRIDAY, SEPTEMBER 6TH
The last stop on our 2019 Road Show Tour will take place on October 10th in beautiful and sunny St. Pete Beach, Florida.
We will offer a trifecta of training on Accounts Payable, Payroll and W2's.
This is your final opportunity to attend training on the GMS Accounting System in 2019.
REGISTRATION CLOSES ON FRIDAY, SEPTEMBER 6TH
The last stop on our 2019 Road Show Tour will take place on October 10th in beautiful and sunny St. Pete Beach, Florida.
We will offer a trifecta of training on Accounts Payable, Payroll and W2's.
This is your final opportunity to attend training on the GMS Accounting System in 2019.
GMS WEBINARS
UP NEXT!
HR Law: Employees with Health Problems - Your Legal Obligations
General Nonprofit Webinar
Wednesday, October 23, 2019
UP NEXT!
HR Law: Employees with Health Problems - Your Legal Obligations
General Nonprofit Webinar
Wednesday, October 23, 2019
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To save or print the September issue of GMS News:
| September 2019 GMS Newsletter Articles.pdf |
