E-NEWS MARCH
Get ready to take your GMS knowledge to the next level! We’re excited to invite you to our GMS Spring Regional Training Event, featuring the GMS Team Lisa Kraeger, Kim Cosentino, Marshelle Elliott, Jill Siewert, and Audrey Dalton.
Mark May 21 & 22 on your calendars for a deep dive into the GMS Accounting Software and Financial Management System through intensive training sessions.
This event is designed to empower you with the knowledge, best practices, and techniques needed for maximizing the efficiency and productivity of your GMS Accounting Software.
Click the link below for more information and to reserve your spot at the Regional Training event.
🗓️ Date: May 21 & 22, 2024
🏨 Location: Hilton Baltimore BWI Airport
1739 West Nursery Road
Linthicum Heights, Maryland
Spaces are limited, so be sure to secure your place today!
As part of your registration fee for the GMS Spring Regional, a 50% supplement credit is automatically applied toward supplement purchases up to your Registration fee until June 30, 2024. If you are interested in taking advantage of this limited-time offer, please visit our website to review supplements and place an order.
RLSS Master File Query
RLSS has an array of reports available to help you keep track of your loan portfolio, but what if you need a report that isn’t included in RLSS or our Supplements? Master File Query is a great tool to produce customized reports for your specific needs!
With Master File Query, you can build unique reports from information within your Loan Master and Loan Activity. Once you’ve built your report, you can save both the selection criteria and/or the report itself to retrieve later. That way, you don’t have to build your report from scratch every time!
There are many ways to create reports within Master File Query; the sky’s the limit! If you’re unsure how to use it to build your own unique report, we have a webinar available to view that will show you the basics of building your own one-of-a-kind report within RLSS. You can order that here.
RLSS has many reports and features to help you track and administer your loans. Master File Query is just another fantastic tool in your revolving loan toolbox. Give it a try today!
Chat Room Business Hours effective March 6, 2024
Mondays and Tuesdays 8:00 am – 4:30 pm
Thursdays and Fridays 8:00 am – 4:30 pm
Please Note : GMS accepts requests for Service Call submissions Mondays – Fridays 8:30 am – 5:00 pm.
Clients are encouraged to Request a Service Call on Wednesdays.
How the Leave Pool Works
Most GMS clients choose to allocate leave costs to grants and contracts by using the leave pool. When the leave pool is used, leave elements must be established identifying the types of leave allowed at the agency. Examples of leave elements are 995100 Annual Leave, 995200 Sick Leave, 995300 Holiday Leave, etc. You can assign any description of the leave you have.
Leave Taken charges are tracked by Leave type. Each employee identifies the type of leave being taken on his/her timesheet and the system calculates total leave taken by class and by leave type and lists the totals by class on the Leave Rate Computation and Analysis. If the agency charges leave to grants and contracts at the time it is taken the system divides the total leave taken by the base for allocating leave (usually RT salaries) to calculate the leave rate. The leave rate is then applied by multiplying the regular time worked in each element times the leave rate for each class.
If an agency pays unused leave upon termination, the leave balance amounts are a true liability to the agency and should be charged when earned. If the agency chooses to charge leave to grants and contracts at the time the leave is earned rather than at the time the leave is taken, the GMS system will calculate the amount of the increase or decrease in leave liability for each class and allocate this amount in addition to the leave taken amount.
If leave is charged when earned, the system calculates the total current liability by multiplying the balance of unused leave hours for each employee times the hourly rate. These amounts are subtotaled by class. The opening leave liability for each class is subtracted from the current liability for the class to calculate the current year leave liability change. The dollar amount of the change in leave liability is added to the total leave taken charges to determine the total leave cost during the current fiscal year for each class. This amount is divided by the base for allocating leave (usually RT salaries) and the leave rate is calculated.
To allocate leave costs to each element, the system multiples the regular time charges for all employees in each element times the leave rate to determine the amount of leave to be allocated to each grant or contract. These calculations are done by class.
If the agency is required to report Salary costs by employee, Supplement #354, Salary Leave and Fringe Detail may be used to produce this information.
